Google™ Mail Multiple Inboxes
One such feature is Multiple Inboxes. This feature is strictly a productivity enhancer, but can be very detrimental if not used properly (just making more work for yourself).
First step for using this (or any lab) feature is to visit the following page:
https://mail.google.com/a/[YourDomanHere]/#settings/labs
A bit past halfway down this page you’ll find the feature Multiple Inboxes, choose to enable, scroll to the bottom and save your changes.
This feature has turned on a new option in settings:
To get to this feature simply go back to settings (in the upper right).
You will see a new sub-category called Multiple Inboxes, choose this.
You will be able to set up to 5 addional inboxes, determine how many rows in each inbox and choose the positioning of the boxes.
You’ll notice a recurring theme in Google Apps™ – searches are used everywhere, and this is no exception. You are given the opportunity to put in a search query, the results of which will be displayed in an additional inbox.
Examples of usage:
You have a label called First Priority and would like to show it in its own inbox
label: First Priority
You have a client named ACME that you need to be able to see and respond to
from:@acme.com
You have a web form for leads, email comes with “Website Submission” in the subject:
subject:”Website Submission”
You can mix and match the search operators as much as you want, here is a full list:
| Operator | Example(s) | |
|---|---|---|
| from: | Example: from:amy Meaning: Messages from Amy |
|
| to: | Example: to:david Meaning: All messages that were sent to David (by you or someone else) |
|
| subject: | Example: subject:dinner Meaning: Messages that have the word “dinner” in the subject |
|
| OR | Example: from:amy OR from:david Meaning: Messages from Amy or from David |
|
| - (hyphen) |
Example: dinner -movie Meaning: Messages that contain the word “dinner” but do not contain the word “movie” |
|
| label: | Example: from:amy label:friends Meaning: Messages from Amy that have the label “friends” Example: from:david label:my-family Meaning: Messages from David that have the label “My Family” |
|
| has:attachment |
Example: from:david has:attachment Meaning: Messages from David that have an attachment |
|
| list: | Example: list:info@example.com Meaning: Messages with the words info@example.com in the headers, sent to or from this list |
|
| filename: | Example: filename:physicshomework.txt Meaning: Messages with an attachment named “physicshomework.txt” Example: label:work filename:pdf |
|
| ” ” (quotes) |
Example: “i’m feeling lucky” Meaning: Messages containing the phrase “i’m feeling lucky” or “I’m feeling lucky” Example: subject:”dinner and a movie” |
|
| ( ) |
Example: from:amy(dinner OR movie) Meaning: Messages from Amy that contain either the word “dinner” or the word “movie” Example: subject:(dinner movie) |
|
| in:anywhere | Example: in:anywhere movie Meaning: Messages in All Mail, Spam, and Trash that contain the word “movie” |
|
| in:inbox in:trash in:spam |
Example: in:trash from:amy Meaning: Messages from Amy that are in Trash |
|
| is:starred is:unread is:read |
Example: is:read is:starred from:David Meaning: Messages from David that have been read and are marked with a star |
|
| cc: bcc: |
Example: cc:david Meaning: Messages that were cc-ed to David |
|
| after: before: |
Example: after:2004/04/16 before:2004/04/18 Meaning: Messages sent between April 16, 2004 and April 18, 2004.* *More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2004 and before April 18, 2004. |
|
| is:chat | Example: is:chat monkey Meaning: Any chat message including the word “monkey”. |
|
| deliveredto: | Example: deliveredto:username@gmail.com Meaning: Any message with username@gmail.com in the Delivered-To: field of the message header (which can help you find messages forwarded from another account or ones sent to an alias). |
Set-up your search queries, decide how and where you want the in-boxes to be displayed and your ready to start using Multiple Inboxes!
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comment by Theresa
Is there a way to say, “is unread but is NOTin trash?”
I get a lot of trash files when I set up my 2nd inbox to is:unread
comment by Aaron
Theresa, if you are using is:unread as the query then you shouldn’t see trash items. The box will however notify you that trash items match the query and you can select to view those.
Take a look at:
http://computersystemworks.com/images/isunread.png
Now if you want to get every item that is unlabeled try the following:
http://theclosetentrepreneur.com/how-to-find-all-unlabeled-email-in-gmail
comment by Wood Shelf
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